Email is a great tool to have, but sometimes it can become overwhelming. In light of TDS switching email platforms, here are some tips to use this fresh start to de-stress and simplify your email:
1.Unsubscribe from promotional emails you don’t want or really need. This will save you time you would have used to filter through spam and delete items. There are services out there to help you focus on the important stuff, such as unroll.me.
2. Mark/star important emails. If certain emails carry more weight or importance than others, mark them as such. This will remind you of their salience and help you find them even easier when you need them.
3. Delete emails you know you won’t need again. Get rid of extra clutter in your accounts by deleting emails you will probably never need again. Unless you’re sure you’ll go back to it, delete it. You’ll be glad you did.
4. Set up daily time(s) to check in with your email/reply. Take the stress of your inbox off your mind by setting up specific times to carry out your email responsibilities. This way you can get done what you need to and then stop thinking about it until you are scheduled to check it next.
5. Reply to emails that require a reply right away. Chances are if you don’t reply to an email right away, you’ll either forget or it will build up and make for a more stressful situation later on. Avoid both of these scenarios and promptly reply when you receive it.
6. Sort emails into folders. The more organized you keep your inbox, the easier it will be to find the information you need. This will also force you to consider what’s worth keeping around and categorizing.
To create a new folder in the TDS web email interface, click on the gear icon to the right of the Folders menu. A drop-down menu will appear and the first option is to create a new folder. Give the folder a name, and select where you’d like to place it (witin your Inbox, most likely) and you’re good to go!
A perk of TDS’ email service that will help everyone out is that after 90 days, unread email that is not filed into a folder will automatically be deleted. This way, your inbox will be cleared automatically of email that you clearly don’t need or want.
Do you have any good email management strategies? Share them in the comments.
Guest blogger: Luke Brooks
Luke is the intern for the Corporate Communications team at TDS and does a lot more than brew coffee and make copies. He is called on for anything from press releases to multimedia projects. Luke is a senior at the University of Wisconsin-Madison, majoring in Communication Arts and Journalism and Mass Communication. His strongest passions are movies and sports